Approved by: Board of Directors | July 11, 2018

Policy Area: Fundraising
Title of Policy: Donor Privacy Policy

Privacy policy guy with computer



1. Background:

Basic Needs Inc. of South Washington County d/b/a Stone Soup Thrift Shop (BNSWC-SSTS) places a high priority on protecting our donor’s privacy and follows the Donor Bill of Rights (see attached addendum).  This privacy policy was created in order to demonstrate the firm commitment to the privacy of our donors and website users (thru or by other websites or links to BNSWC-SSTS. 

2. What Personally Identifiable Information is Collected or Maintained:

The BNSWC-SSTS, as an independent non-profit organization collects and maintains the following types of donor information:

·       Contact Information:

Name, organization, complete address, phone number, email address

·       Payment Information:

Credit card information and expiration date, billing information

·       Giving Information:

Related to specific fundraising events attended or appeals

·       Other:

Information provided by the donor in the form of comments and suggestions

3. How Personally Identifiable is collected or maintained

BNSWC-SSTS collects donor personal information which may include name, address, telephone number, credit card and banking information via registration or sponsorship forms submitted during fundraising events. BNSWC-SSTS collects this information in order to collect gifts, issue receipts and send BNSWC-SSTS communications.

BNSWC-SSTS works to maintain accuracy and completeness of the personal information collected. Occasionally, we request information from our donors to ensure our information is accurate and complete.

4. How Your Information May Be Used:

BNSWC-SSTS uses donor information to complete transactions, to understand donors’ interests in its mission and to update them on the organization’s plans and activities. Credit card numbers are used for donation or payment processing and are not retained for other purposes.

BNSWC-SSTS does not provide, sell, or rent email addresses to anyone outside the organization unless permission is obtained from donors to release such information. Donor information shall be kept strictly confidential by BNSWC-SSTS, its Board of Directors, staff, and volunteers.

It is BNSWC-SSTS’s desire to not send unwanted email to our donors. Donors may choose to opt out at any time, which will cease all communications from the organization. Please refer to the 


For any questions or concerns, BNSWC-SSTS can be contacted via email @ , by phone 651-458-9876, or by mail to 950 3rd St S, S#101, St Paul Park, MN 55071.

BNSWC-SSTS maintains the option to modify this donor privacy policy as needed.

Addendum to Donor Privacy Policy:

 Donor Bill of Rights

Our philanthropy is based on voluntary action for the common good.  It is a tradition of giving and sharing that is primary to the quality of life.  To ensure that philanthropy merits the respect and trust of the general public, and that donors and prospective donors can have full confidence in the non-profit organizations and causes they are asked to support, we declare that all donors have the following rights:

I. To be informed of the organization’s mission, of the way the organization intends to use donated resources, and of its capacity to use donations effectively for their intended purposes.  Information is available in our office, on our web site ( or by mail.

II. To be informed of the identity of those serving on the organization’s governing board, and to expect the board to exercise prudent judgment in its stewardship responsibilities.

III. To have access to the organization’s most recent financial statements.

IV. To be assured their gifts will be used for the purposes for which they were given.

V. To receive appropriate acknowledgement and recognition.  Cash and gift donations will be acknowledged with a 501(c)(3) receipt for tax deduction purposes. 

VI. To expect that all relationships with individuals representing organizations of interest to the donor will be professional in nature.

VII. To be informed whether those seeking donations are volunteers, employees of the organization, or hired solicitors.

VIII. To have the opportunity for their names to be deleted from our private mail lists

IX. To feel free to ask questions when making a donation and to receive prompt, truthful and forthright answers.

 Permission to reprint given by the Association of Fundraising Professionals (AFP), the Association for Healthcare Philanthropy (AHP), the Council for Advancement and Support of Education (CASE), and the Giving Institute: Leading Consultants to Non-Profits on February 14, 2018

Clothing for Purchase image
Dresses on rack image
Books on a shelf image

With Your Help last year...

$16,000+ ITEMS

of free goods were provided to individuals through our voucher program.

3,887 HOURS

of volunteer contribution

62,700 LBS

of materials were recycled with Simple Recycling. We prioritize sustainability!

6 Events

for our community

Scroll to Top